Web Conferencing is the new way of interaction over internet and giving live presentations. In this kind of conference system, each delegate has to sit with a computer connected with internet and through it one can interact with other people. If telephone is also used, VoIP technology is used else we use only chats. This technology is very cheap and saves time as well as cost and is very environmental friendly as well.
Web conferencing provides easiest method to stay connected without spending lots of money. Web conferencing is of many types such as web meeting, Webcast, the Webinar, online presenting, and online collaboration. The choice depends on the specific needs. It can be a audio, video or text-based conversation that is conducted in real time.
Usually organizations that have global presence, use this technology to remain connected. Using this technology, any person can be working at one geographical location while being connected with other far away offices etc.
Web conferencing is used as it cuts traveling costs, accommodation costs and save time also.
It’s just not business that derives benefits from web conferencing. If you and your family live apart and can not meet often, this can form an excellent form of communication with them.
When you are sitting in web conference, there are certain etiquettes that need to be followed. One must speak slowly and always try to be clear. Listening to other person attentively is important so that they do not have to repeat themselves.
Before you start a web conference it’s a good idea to check the equipment. Always test the system before the conference starts so that there is no interruption in the middle of conference. Check variables like lighting, seating arrangements and microphone position, background etc. Keep an extra monitor with you so that the conference participants can see themselves on the screen.
Proper care must be used when organizing the conference, as some people may be in different time zones. Remember to press the mute button when not talking, in order to prevent echo. If a problem of echo is there, consider using echo cancellers. It’s possible that the audio or video quality may be poor at the beginning of the conference. Try adjusting the microphone position, lighting etc. This may fix the problem. If things do not improve, hanging up and redialing or even rebooting the system may be necessary. If there are issues at one end, always information should be passed on to all the other parties so that they are not troubled due to disruption.
Although setting up a full fledged studio might be expensive, it pays over a period of time. If it is felt that costs will not justify returns consider renting the equipment. Lot of firms will easily provide good technicians as well as equipment for good conferencing service.
Web conferencing has made life easier for us be it business or personal lives. It is a great way of exchanging information and keeping in touch as well.
